ContactMY-LEX B.V. and all its affiliated companies (hereinafter referred to as 'MY-LEX', 'we', 'us' or 'our') take the careful handling of your (hereinafter referred toas 'you' or 'your') personal data very seriously. Personal data is therefore treated and secured with the utmost care. In doing so, MY-LEX complies in all cases with the applicable laws and regulations regarding data protection.
We believe it is important to inform you, by means of this privacy statement, about what personal data we process and how and why we do so. Please read this privacy statement before using the MY-LEX products (hereinafter referred to as 'Products') or website. By using our Products and/or website, you agree to this privacy statement.
Personal data is any information that can be used to identify or make identifiable a natural person (the data subject). The term 'process' means, among other things: collecting, recording, organising, storing, updating, modifying, and retrieving personal data.
In most cases, we obtain your personal data from you, for example when you create a user account for one of our Products and then use our Products, when you visit our office or website, fill in a form on our website, give us your business card, or from information we obtain during (telephone) conversations or email contact with you. However, it is also possible that we obtain your personal data in other ways. Below, we explain in more detail in which situations we process certain personal data about you.
We collect information directly from you when you use our Products or website, call us, register for our events, contact us in any other way, or provide us with information directly in any other manner. The actual personal data we process in this case therefore depends on the personal data you provide directly to us.
We (and any third parties processing personal data on our behalf) use certain tools to collect information about you when you use our Products, subject to the terms of this privacy statement and applicable data protection laws and regulations. The types of information we may collect include:
We (and any third parties processing personal data on our behalf) use cookies and other tools to collect information about you when you use our website, subject to the terms of this privacy statement and our cookie statement and applicable data protection laws and regulations. The types of information we may collect include:
We may also receive personal data about you from other sources. This may include information from commercially available sources, such as public databases and data aggregators, and information from third parties. The types of personal data we may collect from such sources include your:
All personal data we collect about you may be combined to improve our communications and marketing activities towards you and to further develop our Products and website.
In all the relationships we enter into and for the use of our Products and our website, personal data is necessary to provide you with the best possible service. We process your personal data for the following purposes.
We process personal data to comply with legal obligations, such as data verification, administrative requirements or retention periods.
In order to maintain and expand our customer base, we may contact you by e-mail or regular post with information, publications or invitations that are relevant to you. We also do this to maintain relationships with our partners, suppliers and other contacts. You can stop receiving newsletters and commercial communications by following the instructions provided in each message.
In order to monitor, personalise and improve the content and use of our Products and website, we collect and analyse the use of our Products and the browsing behaviour of visitors to our website. For more information about the collection of cookies on our website, please refer to our cookie statement.
When you register for one of our events, we ask for your personal data. We use this to confirm your registration, keep you informed about the event in question, register your attendance and, if necessary, send you a certificate of participation.
Personal data may only be processed if there is a legal basis for doing so. The processing described above takes place on the basis of one of the following legal bases included in the General Data Protection Regulation (GDPR).
Your data will only be processed within the European Union/European Economic Area (EU/EEA).
We share your personal data within the business units of MY-LEX.
It may also be necessary for us to share your personal data with trusted third parties. This may include the following cases:
Third parties to whom we provide your personal data are also responsible for the processing of that personal data and for compliance with the applicable laws and regulations. If a third party processes your personal data as a processor on behalf of MY-LEX, we will enter into a processing agreement in accordance with the requirements of the applicable laws and regulations.
We may also share your personal data in the following situations:
We do not retain your personal data longer than is necessary for the purpose for which we collected and recorded it. We retain your personal data for a maximum of two years from your last contact with us, unless a longer or shorter retention period is required by law or is necessary in connection with legal proceedings.
We make every effort to protect your personal data. To this end, we have taken appropriate technical and organisational measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification of your personal data. Our security measures are continuously improved in line with technological developments.
The Products and our website may contain links to external websites or software managed by other organisations. They may collect personal information from individuals who visit their website or use their software. MY-LEX cannot offer any guarantees regarding the privacy policies of these organisations and accepts no responsibility for them.
You have the right to view your personal data upon written request. If the overview provided by us contains inaccuracies, you can request us in writing to change or delete the data. If you have any questions or would like to know what personal data we hold about you, please contact us. To do so, please use the contact details provided at the end of this privacy statement.
Under applicable data protection laws and regulations, you also have the following rights:
We will assess whether we can comply with your request on the basis of the law and regulations. It is possible that we will not be able to comply with your request. An example of this is a situation in which the processing of certain personal data is required in order to comply with legal obligations. If we are unable to comply with your request, we will always provide you with a reason for this.
We are happy to help you if you have any complaints about our processing of your personal data. If you have a complaint, please contact us using the contact details provided at the end of this privacy statement. You also have the right to lodge a complaint directly with the Data Protection Authority about the way in which we process personal data.
MY-LEX may amend this privacy statement from time to time. The most current version of this privacy statement can be found on our website. We recommend that you check this page regularly so that you are aware of any changes. If this privacy statement is changed significantly, we will also publish a clear message on our website.
If you have any questions, would like to know more, suspect misuse or have complaints about our processing of your personal data, please contact us at: privacy@my-lex.nl or by regular post at: MY-LEX B.V., attn Compliance Officer, PO Box 50,5240 AB Rosmalen.
Version
This privacy statement was last amended on 10 October 2019.
All product and service names, including MY-LEX Core, MY-LEX Flow, MY-LEX Control, MY-LEX Consultancy, and MY-LEX Air, are registered trademarks of MY-LEX.
